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Your responsibility for church organised events

Whatever your church event - fetes, concerts, garden parties, they are a great way to bring new people into the church family. As the event organisers the church needs to be aware that all entertainment events are subject to the Health and Safety at Work Act.

Planning your church event

Without adequate planning an otherwise successful church event could lead to accidents and injuries. There are lots of things to consider, but the first step in planning any event is a risk assessment. Even if you are planning a small event like a coffee morning you should complete a risk assessment. You can download our template risk assessment form to help you.

You can also find further advice to help with your planning and publicity in our two useful guides we have put together.

There are three ways the church can be involved in events

  • The beneficiary

     

    The church benefits from the proceeds of an event but has no control over the event’s organisation. An example could be a member of the church holding a coffee morning at their home to raise funds for the church.


    The person hosting the event should contact their household insurer to check they have Public Liability cover as part of their policy – to make sure they are covered should anyone attending suffer an injury.

  • The facilitator

     

    An example of this would be an event organised by the church but using the services of a specialist independent provider to manage all aspects of the event. The most common instance where this would be the case is a hazardous event such as a large fireworks display.


    Any church using a specialist provider must check that the supplier has adequate Public Liability in place.

  • The organiser

     
    This is where the church is in total control of the event including all the activities that take place. It is most likely to be a non-hazardous nature and in a church setting such as a church fete or coffee morning and where there are no specialist skills or knowledge required.

You can find more information in our functions guidance notes.

The Baptist Insurance Company PLC (BIC) Reg. No. 83597. Registered in England at Beaufort House, Brunswick Road, Gloucester, GL1 1JZ. The Baptist Insurance Company PLC is authorised by the Prudential Regulation Authority and regulated by the Financial Conduct Authority and the Prudential Regulation Authority, Firm Reference Number 202032.